When formatting a business letters, how to end a business a letter can be a challenge for many. Now you have created the perfect letter that conveys your message clearly and professionally, you want to close a business letter without uneasy awkwardness. As with the general format of business letters, there are guidelines for their closings as well and these can help you solve your dilemma and finish your letter on a professional note. These guidelines should make closing your business letter much simpler.

Part 1: How to End a Business Letter

1

First, just start a conclusion paragraph where you include the closing remarks. Make sure that this is the final paragraph in the letter and tells the recipient what to do, for example cancelling an order.

2

Be sure to include a thank you of some sort in your concluding paragraph. Thank the person you are sending the letter to for their attention and time, and if you are asking them to take an action thank them for that as well. You should also include a line that tells the recipient how to get more information or contact you in case of questions.

3

Don't forget to discuss future contact when learning how to end a business letter. You can write a general statement such as "I am looking forward to getting your input on this issue" or something more specific such as "I am looking forward to our scheduled meeting on Thursday." The statement you select will typically depend on whether or not future contact is scheduled at the moment.

4

At the very end of the letter, use a closing statement, such as "Best regards" or "Sincerely." There is a long list of closing statements, or complementary closings, but it is important to select those that are appropriate for a business letter. Certain closings, such as "later on" may be appropriate for personal letters, but should not be used in professional ones.

5

Include both your name and title following the closing statement. Don't just rely on your typed or printed name; take time to actually sign the letter after printing it out.

6

Add a postscript when necessary. Generally, postscript is not included in business letters, yet if you had some necessary additional information you can add one. Or you accidentally left information out of the letter, but it is not sufficiently important to take up its own paragraph and it does not fit into any existing paragraphs.

7

After finishing your letter, be sure to take the time to re-read it and check out for any misspelling or grammar mistakes. You want it to flow well as this conveys a professional image, which is your goal in business letters.

Part 2: Business Letter Closings

1

Business Letter Closing Lines

Closing lines should offer help, repeat an apology, or reference a future event. Some examples include:

  • I appreciate immediate attention on this matter.

  • We hope to continue relying on your valued input as a customer.

  • I once again apologize for inconveniences this may cause.

  • If you require further information, don't hesitate to ask.

  • I look forward to our continue working relationship and its success.

  • Please provide the necessary advice.

  • I look forward to meeting with you.

  • I look forward to receiving your response.

  • I look forward to listening to/hearing your reply

2

Business Letter Complementary Closings

Complementary closings are the part of how to end a business letter that follow the closing. They are typically one to two words and the following can be accepted as proper:

Very Formal Complementary Closings:

  • Respectfully

  • Respectfully yours

  • Yours sincerely

Formal Complementary Closings:

  • Thank you

  • Sincerely yours

  • Sincerely

Informal Complementary Closings:

  • Best wishes

  • Regards

  • Best regards

  • Kindest regards

  • Cordially

NOTE: Generally speaking, you should use "best regards" or "best wishes" if the recipient is your close contact. "Yours sincerely" is only used when you know the recipient. "Your sincerely" is typically used if you do not know the recipient.

Part 3: Other Letter Closing Samples

1

Ending Your Cover Letter

At the end of a cover letter, make a statement that you look forward to receiving an invitation for an interview. Following the concluding line, include a farewell expression that works with business letters. Some examples for cover letters and other types of business letters include:

  • With anticipation

  • Regards

  • Thanking you, _____ (which can be followed by the following)

  • Respectfully yours

  • Yours faithfully

  • Yours sincerely

2

Ending Your Personal Letter

You can use informal endings when concluding a personal letter to friends or family. Keep in mind that they are not typically appropriate for ending a business letter. Informal options include:

  • Enjoy

  • Yours really

  • Yours

  • Later on

  • Talk to you later

  • See you on ____

  • See you shortly

3

Ending Your Thank You Letter

You can repeat your "thank you" at the end of the letter. Also ask them to feel free to talk to you if they need any assistance. You can then follow this statement with one of the following, depending on the situation, type of letter, and formality:

  • Thanks

  • With much appreciation

  • My sincerest gratitude

  • Very truly

  • Warmest regards

  • Most sincere regards

  • Thanks for your time

  • Thanks for your consideration

  • Thank you again, gratefully yours

  • Thank you again, yours faithfully

  • Thank you once again, yours sincerely

References
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  • LynetteAug.13 09:12
    I got this web page from my friend who shared with me regarding this site and at the moment this time I am visiting this web site and reading very informative content at this time.
  • Beth MorganMar.29 21:26
    I need to know what the signature block of a business letter should look like when one person dictates a letter and another person types it versus when I am asked by my boss to type a certain type of letter, but I just draft the letter without him dictating. Also, If my boss asks me to sign for him, is there a certain way to sign so that other people know he did not personally sign it? I know I learned this stuff in high school typing class, but can't find anything about it now, 40 years later. I would love a reply by email to [email protected] because I just happened to run across this site and your article and probably will never find it again. Thank you.
  • Freek VonkMar.29 14:30
    "Yours sincerely" is only used when you know the recipient. "Your sincerely" is typically used if you do not know the recipient. This doesn't really make sence.
  • Smithe264Dec.8 04:20
    This event occurred rigt after the time Mario return to the Mushroom Kingdom so it had to take place after ddffbgedgbbgeckc
  • james banvilleAug.24 18:25
    Anyone using 'enjoy' at the end of a letter (personal or otherwise) should be executed. James Banville 44, Colliers Close, Woking, Surrey, GU21 3AW
  • Grumpy McStumpyJul.26 18:32
    @ : That I did enjoy.
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