Great! You got a nice offer! As a following step, you need to write a formal thank you letter for job offer, even a job offer over phone. This is very important and the first step to show that you have accepted the offer without other conditions. Also you have to clarify if you have any conditions other than what the offer you got from the employer. 

Remember to confirm the important information of the job offer in your letter, which will help to avoid any kind of misunderstandings. One thing to keep in mind is that the “Thank you letter for Job offer” is not a contract, and never use any legal terms in it to avoid issues in future.

Part 1: How to Write a Thank You Letter for Job Offer

1

Initially, you have to address to the head of the recruiter. If you have contacted others in the team, then write it to the Manager saying thanks to other members for their support.

2

For the contents, you have to first thank the manager who hired you and then other staff who supported and spent their valuable time for hiring you. As an example, you can write like “I would like to thank you and Mr. (name of the person) for interviewing and giving me an excellent job offer in your company.”

3

Mention your joining date in the letter clearly, like “I will join in your esteemed organization on (Joining Date) as per our agreement." 

4

Show that you are very much interested to work with the organization. Write like “I am eagerly waiting to be a part of your company”. By this, the manager will get a good impression on you for the interest and respect you have shown to the company.

5

At the end, you have to write like “I will use my entire knowledge and experience to develop the company”, which will make an impression to the hiring manager that he made correct selection.

Part 2: Samples of Thank You Letter for Job Offer

1

Thank you letter for accepting a job offer 1

MM/DD/YY

(Your complete address)

(Full address of the company)

Dear [Name of hiring manager],

I would like to thank you for the offer in your esteemed organization (Company name). I am very happy to become a part of the company and work for the development with my complete knowledge and skills.

It is a fact that the relocation is time consuming, but I will join the job and start working on the date which we mutually agreed. (Mention joining date in bracket).

As you have all my contact information such as mobile number and email address, you can contact me any time if there is any necessary meeting related to our office.

I am very appreciated for this great opportunity and really excited to start a career in the company.

Sincerely,

(Your Name)

2

Thank you letter for accepting a job offer 2

MM/DD/YY

(Your complete address)

(Address of company with name of hiring manager)

Dear Mr. /Mrs. (Name of hiring manager) 

I am very happy that you called me this afternoon to offer a good job in your company as (name of the post for which you got offer). This is my reply and formal acceptance letter.

I am very happy to accept your offer at a salary of (Mention salary offered by the company here) annually.  

As per our mutual agreement, I will join on (date of joining) and I will shift completely to nearby area of the company before that.

Also I understood that I am eligible for full payment for the 12 weeks training program which is my probationary period.

Again I am really grateful (Name of Hiring manager) for the amazing opportunity given by you. Also please inform me if you want me to come to the office for any paper work regarding my appointment prior to my joining date.

I am expecting to work with (company name) team.

Sincerely

(Your name)

3

Thank you letter for rejecting a job offer 1

MM/DD/YY

(Your complete address)

(Address of company with name of hiring manager)

Dear (Name of Hiring Manager),

Thank you very much for your offer to be an (Post they offered) in (Company name). Unfortunately, I am unable to accept your offer because I got another offer from other company which is better with lots of chances for further growth.

I really enjoyed the interview conducted by you, and I am thankful to all those who participated to talk with me in the hiring process. I personally wish your esteemed organization (Company name) great success in future.

Thank you,

Sincerely,

(Your name)

4

Thank you letter for rejecting a job offer 2

MM/DD/YY

(Your complete address)

(Address of company with name of hiring manager)

Dear (Name of Hiring Manager),

I am very much thankful to you for including me in the interview for the post of (Name of the post) in your company (Company Name). I have learned so many new things from the interview.

As I have accepted other offer from another company, I am withdrawing my application to the post respectfully, and I have to reject the offer you have given.

I am wishing you and (company name) great success from my heart.

Sincerely

(Your Name)

Tips
  • It is very important to write thank you letter for job offer in a professional manner to strengthen the good opinion by the employer, helping you to start a good career.
  • Thanks a lot to the hiring manager for giving offer with mentioning full title of job.
  • Discuss the salary, work schedule, other benefits and date of joining. This will help you to avoid any complications later.
  • If you got any letter from the hiring manager which needs to send back after signing it, then inform them through email that you got the letter and will submit soon.
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