The purpose of a transfer request letter is to convey the message to your HR department that you are keen to change your job title and want to apply for a position that has recently been made available. To make your transfer request letter more compelling, it is important that it shows just how serious you are in getting the new job. The following text can help you in making your job transfer request more potent and convince the HR department that you are the right man for the job.

Part 1: Steps on Writing a Transfer Request Letter

Step 1

In the beginning of the transfer request letter, you have to be totally honest about the reason why you want to make the transfer. Whether it is a convenient timing schedule that is tempting you to make the move or the post being related to your education or the motive for your desire to leave your current post, it should be mentioned in the first paragraph of the transfer request letter.

Step 2

In the second paragraph your focus should be on addressing why you are the perfect candidate for the new position. Explain how you have made improvements in the department that you are currently working in and the experience you have gained is going to help you in enhancing the performance of the new department as well.

Step 3

Don’t forget to mention how you are going to make a difference to the company if you are offered the new position. Also, express your willingness to train the employee who will take up your previous post. The reasons for the transfer should be included in the body of the letter. The tone of your letter must remain professional when you are explaining the reasons for the transfer. It is best to highlight your current achievements in the letter so that you can convince the employer that you will do well in the new position, too.

Step 4

The final paragraph of the letter should contain questions regarding the next step to take to get the transfer request approved. Close your letter by thanking the addressed person for reading your request and end it with a formal word like “Sincerely” before typing in your name in the end. Enclose a resume with your transfer request letter along with copies of your educational degrees and certificates of additional courses that you have completed thus far.

Part 2: Sample


Mr. Fowler

General Manager,

New York City Bank

New York City

Dear Mr. Fowler,

I have been working in the New York City branch for over 4 years and have loved every minute of it. I am extremely devoted to the bank and love to continue on working for it, but I have to move to Atlanta next month as my wife has landed a job there. She is extremely interested in doing the job and since the company does not have any offices in New York City, a move to Atlanta is inevitable. As I want to work for the bank even after the move, I want you to transfer me to the Atlanta branch of the bank so that I can continue on serving the organization.

It is my wish that you understand my situation and consider my application.


Chris Rogers

  • Compose a letter instead of an email. It is important that you always write a professional letter instead of sending in an email to the concerned person when trying to get a job transfer. This way you will show the management that you are serious in getting the new post.
  • Keep the tone of the letter professional. The tone of your transfer request letter must be a professional and appreciative one. Praise the employer you work for and assert that you love working for him in any capacity.
  • Check your letter for mistakes. Reviewing at least once after finishing it to check for grammar and spelling mistakes is extremely important. If you find any such errors in your transfer request letter, then correct them before submitting it to the HR department.
  • Try to be professional. When writing the transfer request letter, be sure to make it look as professional as possible by making use of legible fonts and a good amount of white spaces on the edges. Refrain from using italicized or bold fonts as they are going to make it a lot harder to read for the HR officer.

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